Teams · 11 records · for a shared workspaceSet up team rituals

Recurring meetings accumulate and are never reviewed. This starts from what the team actually needs to decide, coordinate and reflect on, and builds the smallest set of rituals that covers it — then puts a date in to review them.

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Goal

A calendar the team would defend Month 3

The smallest set of meetings that covers what we actually need.

Work out what we need Week 3

From the decisions and coordination, not from habit.

  • List every recurring meeting and what it is forDo firstDay 5
  • Write down what the team must decide, coordinate and reflect onDo firstDay 12
  • Cancel anything with no answerWeek 3

Run them and review Month 3

A ritual nobody reviews only ever grows.

  • Write a one-line purpose at the top of each inviteDo firstWeek 4
  • Review the whole set at the quarterDo firstMonth 3

Routines

  • Weekly team sessionweekly
  • Retrospectiveweekly
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A meeting should change something

A meeting that produces no decision, no change of plan and no shared understanding is a status report, and a status report is cheaper written down than said to eight people.\n\nCancel a doubtful one for a month and see who notices. It is cheap, reversible, and the answer is very often nobody.

Questions

Set up team rituals, answered.

Something to coordinate the week, something to reflect on how it went, and somewhere decisions get made. Most teams have all three plus several more that exist because nobody has ever cancelled them.
It should change something. A meeting that produces no decision, no change of plan and no shared understanding is a status report, and a status report is cheaper written down than said out loud to eight people.
Quarterly, which is a dated task here. Teams change shape and meetings almost never get removed on their own, so the review is the only mechanism that ever deletes one.
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