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Free meeting cost calculator

What is this meeting
costing right now?

Put in the people and the hourly cost, press start, and watch. Nothing focuses a room like a number going up.

$0.00 so far, over 0 minutes

Currency

Want to cap it too? Meeting timer.

✦ How to use it

The number that changes behaviour is the annual one.

A single meeting costing two hundred pounds is easy to wave away. The same meeting every week costing ten thousand a year is a line item, and line items get questioned. That is the figure under the clock, and it is the one worth putting in front of whoever owns the recurring invite.

Used live, in the room, it is best pointed at the format rather than the people: a number climbing while nobody has said anything new is an argument for a shorter agenda, not for talking faster.

✦ What it is for

Where it earns its keep.

Auditing a recurring invite

The weekly with twelve attendees is almost always the most expensive thing on the calendar.

Deciding who needs to be there

Halving the room halves the cost. The figure makes that arithmetic obvious.

Justifying a shorter format

Thirty minutes instead of sixty is not a preference once it has a price on it.

Workshops and offsites

A full day with fifteen people is a serious budget decision that rarely gets treated as one.

Client and agency time

Where the hourly rate is a real invoice rather than an estimate.

Making the case to stop

The cheapest meeting is the one that becomes a written update.

✦ After the call

The cost was the hour.
The waste is forgetting what it decided.

Meetings do not mostly fail by being long. They fail by ending without an owner, a deadline or a written decision, so the same conversation happens again in a fortnight — and that second hour costs exactly what the first one did.

EvyOS gives the outcome somewhere to live: tasks assigned to a person in a shared workspace, with dates on them and an activity feed showing what moved. One subscription covers five people.

Questions

Meeting cost, answered.

Attendees multiplied by the average hourly cost of each, prorated across the time elapsed. So six people at $75 an hour is $7.50 a minute, and the figure climbs from the moment you press start.
Fully-loaded cost per hour is the honest number: salary plus employer taxes, benefits and overhead, which is usually somewhere between 1.25 and 1.4 times base pay. If you only know salaries, dividing an annual figure by about 2,000 working hours gets you close enough to make the point.
No, and used that way it will simply annoy the room. It is most useful before a meeting, when deciding whether a recurring hour with twelve people is worth what it costs, and in the annualised figure underneath, which is the one that actually changes behaviour.
Yes. It measures from the instant you pressed start rather than adding up ticks, so a background tab or a sleeping laptop does not lose time.
No. The numbers stay in the page and nothing is sent anywhere. There is no account.

The hour is expensive.
Losing what it decided is worse.

A shared workspace keeps the decisions, the owner and the deadline after everyone has closed the call.

Start for free